QuickAdmissionGH — User Manual

1. Overview

QuickAdmissionGH runs a school's entire admission process online. It has three portals in one app:

Getting around

• Top-right tabs switch between Student Portal and School Admin, and this User Manual.
• A small Super Admin link sits under the student login card.

2. Student Portal

2.1 Logging in

1. Select your school — its logo and code appear to confirm.
2. Enter your BECE index number (with year, e.g. 100000000026).
3. Enter your 8-character admission token, then click Log in.

2.2 Buy a token

Click Buy token, select your school, enter your details, and pay with Paystack. The token is shown and sent by SMS.

2.3 Retrieve a lost token

Use Retrieve token — search by index number or payment receipt (select your school first).

2.4 The Personal Records Form

At first login you accept a short disclaimer, then complete four parts:

• A. Placement — auto-filled from your placement data.
• B. Enrolment Data — raw score, enrolment code, JHS details, and upload your enrolment form (JPG, max 2 MB).
• C. Personal Data — DOB, nationality, religion, etc. Pick "Other" to type your own value.
• D. Parent / Guardian — contacts and parent details.

2.5 Downloading documents

From the dashboard: Admission Letter, Personal Records Form, Prospectus, Acceptance/Undertaking, and Subject Combination. Allow pop-ups so they open.

3. School Admin Portal

3.1 Logging in

Sign in with your school-admin email and password, then accept the disclaimer on first login. The owner has full access; sub-users are read-only.

3.2 Navigation

The sidebar groups pages into collapsible dropdowns: Dashboard, Configuration (School Setup, Student Portal Setup, Financials, SMS, Reports, Templates, Users, Utilities), Academic structure (Programmes, Houses, Classrooms), Admissions (Placement List, View/Manage Students, House/Class Allocation). Your name and Log out are bottom-left.

3.3 Placement List

• Import a CSV — use Download Template CSV for the right columns.
• Add, Edit, Delete records; Delete recent import or Delete all (submitted students are kept).

3.4 Managing students

Manage Students → Edit any student, or Delete (works even after submission). House/Class Allocation assigns or auto-fills students.

3.5 Classrooms & subjects

Set each class's Subject Combination — shown in the table and to students during class selection.

3.6 Templates

Design the Admission Letter and Personal Records printouts with fields like {STUDENT_NAME}, {RECORDS_TABLE}, {QR_CODE}.

3.7 School Setup & Academic Year

The academic year is a dropdown. Changing it swaps datasets — the current year is saved aside and the selected year loads (or starts empty). Nothing is deleted; switch back from Utilities → Saved academic years.

3.8 Admission documents

In Utilities → Admission documents upload Prospectus, Acceptance/Undertaking, and Subject Combination (PDF/Word/image, max 10 MB). Students download exactly these.

3.9 Open / close admission

Toggle Admission OPEN/CLOSED in the top bar. When closed, students can't log in, buy tokens, or submit.

3.10 Reports

Programme, CSSPS, House, Class and Boarding reports, plus the QuickAdmissionGH (Excel Import) export with a date filter.

4. Super Admin Portal

Open the small Super Admin link under the student login card and sign in.

• Oversight — Schools, School Admins, All Students.
• Configuration — Financial Reports, SMS Management, System Settings.
• Creating a school clones the default setup (programmes, houses, classes, templates, config) with a fresh empty admission year.

5. Roles & Data Scope

• Each admin only sees their own school's data.
• The same BECE index can exist at different schools — students must pick a school at login.
• Owners can edit; sub-users are read-only.

6. Troubleshooting